At Sun Life, we work together, share common values and encourage growth and achievement. We offer many career paths that attract a wide variety of talent and skills. Follow a path that lets your talents shine. Job Description: The incumbent will be responsible for providing efficient and high quality administrative support to the Executives and team within the Corporate Development and Strategy team at Sun Life Financial, in partnership with another Executive Administrative Assistant on the team.
The successful candidate will be a self-confident, creative, innovative thinker with superior organization and time management skills, and the ability to handle a variety of responsibilities. The role is fast paced with multiple demands and frequent interaction with very senior executives and their assistants. Demonstrated regard for confidentiality and a high level of judgment and ability to solve for solutions. What will you do?
• Answer, screen and direct phones calls, identify priorities and respond appropriately
• Monitor e-mail and incoming mail. Alert to issues requiring immediate attention; look for documents that require review or questions that need a response
• Prepare daily binder of pre-reading materials and items that require attention
• Manage all aspects of the Executive(s) calendar, to ensure meetings are prioritized with internal and external clients/business partners as appropriate • Proactively anticipates the needs of the team in a dynamic and fast paced environment
• Manage the administrative budget work (expense reimbursements, invoices, cheque requests)
• Manage all travel arrangements and accompanying material
• Manage access forms and moves (including details of office space, computing etc) for new or departing team members
• Order supplies and maintain the office, including managing the servicing of office equipment such as printer
• Effectively and proactively manages event organized by the Executives, including town halls and other functional/social events, assisting in organizing content, attendees, facilities, and presenters
• Maintain contact with Executives via company-issued mobile device
• Assist other leaders with administrative support as needed • May perform other administrative duties as required What do you need to succeed?
• A minimum of 5 years experience working as an Executive Assistant supporting senior leader
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite; experience creating PowerPoint decks and presentations
• Ability to perform with professionalism and poise • Strong interpersonal skills, ability to work in a team environment as well as independently
• Able to be proactive and take initiative, strong problem solving skills • Able to handle and maintain confidential company information
• Excellent organizational and time management skills
• Demonstrates accuracy and thoroughness
• Able to make professional decisions and manage changing priorities
• Experience supporting Senior Executives (VP, SVP)
• Fexibility and overtime may be required on occasion Whats in it for you? • 15 days vacation per year
• Flexible Benefits from the day you join to meet the needs of you and your family
• Pension, stock and savings programs to help build and enhance your future financial security
• Wellness programs that support the three pillars of your health mental, physical and financial
The Base Pay range is for the primary location for which the job is posted. It may vary depending on the work location of the successful candidate or other factors. In addition to Base Pay, eligible Sun Life employees participate in various incentive plans, payment under which is discretionary and subject to individual and company performance. Certain sales focused roles have sales incentive plans based on individual or group sales results. Diversity and inclusion have always been at the core of our values at Sun Life. A diverse workforce with wide perspectives and creative ideas benefits our clients, the communities where we operate and all of us as colleagues. We welcome applications from qualified individuals from all backgrounds. Persons with disabilities who need accommodation in the application process or those needing job postings in an alternative format may e-mail a request to
thebrightside@sunlife.com
. We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted. Salary Range: 46,700/46 700 – 77,100/77 100