Administrative Assistant

ICY RENO WATERPROOFING CORP provides affordable and quality waterproofing and drain replacement services in the Greater Toronto Area. We employ a team of well-trained, highly professional waterproofing and construction experts to offer the best service to our clients.

At this point, we are currently looking for an experienced Administrative and Planning Coordinator to join our growing team. The ideal candidate will have experience in implementing effective administrative procedures, including overseeing our office’s transition to computerized procedures.

The successful candidates will perform the following duties:

Assist in preparation of bids, tenders, request for proposals (RFP), and operational budget;
Ensure administrative procedures related to insurance, WSIB, Health and Safety, etc., are carried out in a timely manner, especially before and during project completion;
Implement effective records management by automating and computerizing administrative procedures, transferring and updating records, and assisting consultants/sub-contractors in updating project records;
Liaise with third-parties, such as sellers and suppliers to ensure upkeep of adequate inventory of products and other necessary supplies for all ongoing projects;
Establish work procedures to ensure that deadlines are met, company procedures are followed, and business goals are achieved;
Oversee and co-ordinate day-to-day office organizational procedures, and evaluate and develop new practices as deemed necessary;
May assist in assembling and finalizing reports and correspondences sent to current and potential clients;

Additional duties:

Assist site crews and management in integration of manual estimation process with online estimate request procedures in an efficient and effective way;